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Document Recording
NOTES FOR RECORDING: Please double check your fees on recording documents to make sure you have the correct amount. Documents sent without exact fees will be returned for correct amount. We may not be able to call you about correcting a fee due to the number of documents received. Documents being hand delivered must be in the office by 4:30 p.m. Multiple documents or large packages must be in earlier to insure recording for that day. We accept checks, money orders or cash. Please note that no out of state checks are accepted. We ask that your office send a self addressed stamped envelope large enough to hold your documents with the correct postage on it for returning all mailed documents.
General Fees
Page Fees ($6.00 1st page, $3.00 each additional)
Extra Indexing Fee - extra book/page reference ($1.00 each)
Copies ($1.00 per page)
Certified Copies ($3.00 certification fee plus $1.00 per page)
Additional Names on Documents - after 2nd name ($1.00 each)
Deeds
Deed Tax - Minimum of $500 or $0.50 ($1.00 per $1,000 of value)
**Deed tax due on deeds recorded with mortgages- if purchase price exceeds mortgage amount, deed tax due on difference. If no purchase price (such as a refinance) or if purchase is covered by mortgage, MINIMUM deed tax due ($0.50)
Mineral Tax - Minimum of $1.00 or $1,000 ($0.15 per net mineral acre)
***Document must state if minerals are producing. If minerals are producing, then deed tax must be paid on value of minerals conveyed. If minerals are not producing, then the mineral tax is paid and the minimum amount for deed tax is due, unless there was a consideration paid for the mineral, in which event you would use the deed tax amount based on the consideration paid.
Mortgages
Recording Tax ($0.15 per $100 of indebtedness)
If amount is not an even hundred amount, you MUST round UP to the next $100
UCC Filings
All UCC Filings Except Cancellations ($20.00 for up to two pages)
Each Additional Page After 2nd Page ($2.00)
UCC-3 (Terminations) (No fee if standard form used)
Non-Standard Form Fee ($5.00)
Request for Information (UCC-11) ($20.00 for each debtor name)
Copies ($1.00 per page)
Certified Copy Request ($5.00 per file #, plus $1.00 per page)
PER THE CODE OF ALABAMA, 1975, the Probate Office no longer accepts UCC filings unless the lien is for real estate or attachments to real estate, such as timber, minerals, etc. The UCC must have a description of the real estate. All other filings are solely with the Office of Secretary of State.
Leases
Lease tax is calculated by multiplying the annual rental amount by the term of lease to get the amount of taxable rent, then multiplying that amount by the percentage (an 8% discount factor) to get the amount for determining deed tax. Percentage sheet and calculation forms are available upon request from clerks.
Corporations
(varies depending on type - check with office for list of specific fees)
All corporate filings must have separate checks made payable to Probate Court and the Secretary of State's office for appropriate fees.
FOR ADDITIONAL INFORMATION, PLEASE CONTACT OUR OFFICE:
(251)275-3251, (251) 275-8427- fax, or email the recording clerk at sfuller@clarkecountyal.com
**Please note that it is state law that a preparer's statement be on every document.**
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